Administrative Assistant | CyberCap | Attic for jobs

THE ORGANISATION
As the first digital incubator in Quebec, CyberCap is committed to perseverance and school return through prevention and support activities to help young people find their place in society.

For 22 years, more than 30,000 young people have taken advantage of CyberCap’s opportunities for professional exploration and awareness of citizenship in the digital age to improve their personal, social, academic and professional situation.

Through its actions in favor of digital, CyberCap contributes to the reduction of poverty and inequalities, to social inclusion, to educational success and to professional integration.

CHALLENGE AND RESPONSIBILITY
To support it in its future developments, CyberCap wants to join a person who is looking for a professional challenge that matches their ambitions and who wants to make an important social contribution.

The incumbent reports to the Administration and Finance Department and has an important responsibility to contribute to the success of the organization by supporting the management and professional team.

MAIN TASKS

  • Perform various administrative, secretarial and logistic support tasks;
  • Taking and transferring calls, receiving information requests and ensuring the necessary follow-up, welcoming visitors;
  • Complete and update activity schedules;
  • Writing, updating and taking care of the layout of documents;
  • Provide periodic and daily follow-ups related to operations (e.g. key management, bookings, invoicing, accounts receivable, alarm system, stationery, archiving of documents, etc.);
  • Assist in the preparation of meetings and writing the minutes;
  • Participate in the organization of events;
  • Update various lists and support the team in spreading information;
  • Classification and archiving of paper and electronic documents;
  • Contribute to all related tasks.

REQUIRED QUALIFICATIONS

  • Diploma of Vocational Training in Secretarial Studies or Certificate of College Studies in Office Automation, Option Executive Assistant or equivalent training;
  • Two (2) years of relevant experience related to the responsibilities of the position, particularly in secretarial and administrative support;
  • In-depth knowledge of Office 365 environment applications (PowerPoint, Word, Excel, SharePoint, OneNote, OneDrive, Teams), proficiency in editing PowerPoint presentations, an asset;
  • Excellent knowledge of the French language, both oral and written and functional English, both oral and written;
  • Advanced writing level;
  • Knowledge of the school sector, an asset.

SKILLS AND SKILLS REQUIRED

  • Ability to work in a team and good interpersonal skills;
  • Sense of organization, planning, priorities and deadlines;
  • Highlighted skills in visual communication (creativity/graphic design);
  • Provide customer service;
  • strictness and efficiency;
  • Responsible and autonomous;
  • Professionalism and discretion;
  • Great sensitivity to the success of young people.

VARIOUS CONDITIONS

  • Permanent full-time position (35 hours per week); probationary period of three months;
  • Entry into employment: now;
  • Competitive salary and benefits including comprehensive group insurance with 65% employer’s contribution, 15 vacation days + personal leave including a break during the holiday period;
  • The regular work schedule is from 8:30am to 4:30pm Monday through Friday in person. If necessary, availability outside the regular schedule must be taken into account.

TO APPLY
Send your curriculum vitae and state your motivation to be part of the CyberCap team, as well as your salary expectations via the form.

Only those selected for an interview will be contacted. They will be invited to submit relevant references and participate in a writing exercise.

CyberCap promotes cultural and social diversity and subscribes to the principles of equity.

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